Make the reception
a ‘swinging’ success
The wedding day is one of the most exciting and memorable days in a couple’s life. The bride and groom want everything, from the gown to the flowers to the food served at the reception, to be perfect. Most of all, they want the memories of the big day to be special.

The entertainment provided at the wedding reception is critical in determining the success of the event. The choice of music for the reception can make or break the entire party. Regardless of whether you use a live band or disc jockey, lively music and a personable bandleader or DJ can help build a mood and play songs that can get the guests dancing.

Hiring the right band or DJ for your wedding can be confusing. Asking good questions, knowing the right answers and getting all guarantees in writing will ensure the selection of reliable, reputable vendors. The following questions and answers, courtesy of Modern Bride magazine, can help you hire the best musicians for the reception.

1. Can I determine the quality of a band’s performance by listening to a tape or viewing its video? If you like the sound on the tape and/or the way the band delivers on video, inquire about where you can see the group play at a showcase, an actual wedding or some other place where it is booked.

2. How can I be certain that the band I book will be the one at my wedding? It is essential to get the name of the band in writing on your contract.

3. Does the orchestra have liability insurance? A reputable company will maintain such coverage. Most reception facilities require that the orchestra furnish them with a certificate of insurance.

4. Does the band take breaks? Most bands take a 15-minute break after a 45-minute set. Taped music can be arranged during the breaks or continuous music (at an extra charge) can be planned.

5. Are there additional charges for traveling time, playing during cocktails and overtime? Probably. Ask about that at your initial meeting, and be sure that those charges are clearly stated in your contract and understood before you sign it.

6. Is there a surcharge or sales tax? There is no sales tax on musical services, but there may be some surcharges (i.e. payroll, transportation). Be sure to ask.

7. Does the band have an extensive song list
with selections that appeal to a wide range of guests? A good band will be able to play a range of music that spans the decades, from big band to Top 40 to Motown hits, as well as ethnic pieces.

8. Will the band members wear appropriate attire? Unless otherwise noted, and depending on the formality, members should wear black tie.

9. Is there a way I can be sure the amplification will not be deafening? Tell the bandleader or DJ of your concern, so if this is not a place where the group has played before, he or she can check out the location to prepare ahead for any acoustical challenges that must be addressed to keep the decibels under control.

10. Does the bandleader or DJ act as master of ceremonies and coordinate the sequence of events at the reception, and if so, should I meet with mine about this before the wedding? The master of ceremonies usually is the bandleader or DJ, and you absolutely should have an in-person meeting to talk over the reception.